Scheduler

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Scout Scheduler™

The Scout Scheduler™ offers many benefits to multiple industries, including janitorial services firms.  The Scheduler is complete and comprehensive workforce management system for all your human resource needs.  This workforce management tool is a robust solution and provides quick automation for the following:

-Shift pick-up, trade, sign-up – track availability, skills, interests & training
-Shift/demand planning, optimization, auto-scheduling, time-tracking
-Hourly, Contract, Intern, Float-Pool, Volunteer, Staff
-Multiple Clients, Departments, Teams/Crews, Units, Qualifications
-Multiple Locations, Facilities, Events, Venues, Regions, Timezones
-Control Rank/Score, Seniority, Overtime, Labor Restrictions, Work Types

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Schedule

Post shifts to the online calendar individually, or upload a month or season in bulk.  Workers can confirm shifts in real-time, or schedulers can assign shifts.

  • Month, week, day, and hourly views
  • All views formatted to print or download
  • Color coding for open and confirmed shifts
  • Compartmentalize schedules by team
  • Auto-schedule based on seniority, availability, or overtime restrictions

Communicate

Send group messages to the entire organization, or allow managers to communicate with their team(s).

  • Send urgent messages via email and SMS
  • Filter outbound messages by shift status
  • Automated shift confirmations & reminders
  • Upload & attach documents to group messages
  • Message directly from calendar views
  • Online message board for key announcements
  • Shift locations linked to Google maps

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Availability

Enable workers to set their own availability for schedule creation and emergent searches:

  • Set open-ended date ranges or specific start and end dates
  • Search for open day or specific times of day
  • Specify both “available” and “busy”
  • System dynamically updates “assign to” pick-list when availability is invoked
  • Auto-schedule based on availability

Worker Database/Recruiting

Manage an online worker database and/or credentialing system, seamlessly integrated with scheduling.

  • Worker edits (phone, etc.) updated in real-time
  • Capture certifications and training dates
  • Categorize skills, ages, gear sizes, and more
  • Capture waivers, preferences, and availability
  • Maintain time-stamped manager notes on workers
  • Attach resume, transcript, etc. to accounts
  • Web registration form(s) for ongoing recruiting
  • Link HR databases via our Web Services API

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Reporting and Analytics

Run reports on real-time schedule status and/or the worker database.

  • Run coverage/schedule reports by date range
  • Report on forecasted future or past shifts
  • Sum hours by worker, location, team, etc.
  • See shifts/hours by client or internal department
  • Print pre-formatted sign-in sheets for events
  • All reports are downloadable to Excel
  • Integrate with external data via batch reporting
  • Link data sources via our Web Services API

To learn more click here.